Transaction Coordination Services for Texas Realtors

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At Elite Closing Pro, LLC, we handle the details so you can focus on what matters most — your clients. From contract to close, our expert transaction coordination ensures a smooth, efficient, and fully compliant process every step of the way. 

• Craft and send a strong, professional introductory email   
•  Review fully executed purchase agreement
• Provide weekly (or bi-weekly) updates to agent and client
• Input all key dates and contingencies into tracking system
• Open escrow and send executed contract to escrow/title, lender, and cooperating agent
• Confirm receipt of earnest money deposit
• Monitor all contract deadlines:
• Inspection contingency
• Appraisal contingency
• Loan contingency
• HOA and disclosure delivery deadlines
• Send reminders to all parties ahead of key dates
• Ensure all required documents and disclosures are completed, signed, and submitted
• Coordinate e-signature routing (e.g., DocuSign, Dotloop, Skyslope)
• Track and archive all amendments, addenda, and reports
• Schedule inspections, appraisal, and final walk-through
• Confirm completion of all contract contingencies and approvals
• Upload documents to brokerage compliance system
• Address compliance or documentation issues promptly
• Coordinate delivery of Commission Disbursement Authorization (CDA)
• Review settlement statement and final documents
• Confirm successful funding and closing

At Elite Closing Pro, LLC, we manage the details so you can focus on your clients. From listing to closing, our expert transaction coordination ensures a smooth, efficient, and compliant process every step of the way.  Full-Service Listing 

• Craft and send a strong, professional introductory email 
• Provide weekly status updates to agent and client
• Coordinate scheduling with photographers, stagers, or other vendors  
• Collect property details and disclosures
• Send listing agreements for e-signature
• Input listing into MLS (with agent-provided details)
• Ensure all required listing documents are completed and signed (e.g., listing agreement, seller disclosures)
• Coordinate open house schedules and feedback systems (optional)
• Manage showing requests and agent communication (if included)
• Receive and organize offers
• Send accepted offer for signatures
• Notify all parties (buyer agent, escrow/title, lender) of accepted offer
• Open escrow/title and confirm earnest money deposit
• Track deadlines (contingencies, inspections, appraisals, loan approval)
• Coordinate with vendors (inspectors, appraisers, contractors)
• Ensure all documents and disclosures are received, signed, and shared with relevant parties
• Schedule closing
• Upload documents to broker compliance system
• Submit complete file to brokerage
• Confirm closing and delivery of final HUD/CD
• Send closing gift or thank-you email (optional)

 Include:

• Listing paperwork prep (Listing Agreements, Disclosures, etc.)
• Ordering sign installation & lockbox setup
• Scheduling photography, staging, and cleaning
• Pulling property details (tax records, MLS history, permits)
• Creating listing packets or CMA presentations
• Inputting property data into the MLS (optional or per compliance)
• Organizing and uploading all required documents for brokerage compliance

Need more support? Elite Closing Pro, LLC offers additional real estate services upon request to meet your unique business needs. 

•  MLS INPUT ONLY  

    All information provided by the agent

•  ADDITIONAL MLS INPUT

    Adding property to more than one MLS

•  NEW-COMPLIANCE ONLY

   Strictly paperwork only 

•  REPRESENTING BOTH BUYER & SELLER - 

•  Teams Package monthly flat fee unlimited files